{"id":18468,"date":"2025-04-01T13:49:07","date_gmt":"2025-04-01T18:49:07","guid":{"rendered":"https:\/\/wwwtest.wisconsin.edu\/travel\/?p=18468"},"modified":"2025-06-09T13:38:58","modified_gmt":"2025-06-09T18:38:58","slug":"sfs-expense-cutoff-deadlines","status":"publish","type":"post","link":"https:\/\/wwwtest.wisconsin.edu\/travel\/2025\/04\/01\/sfs-expense-cutoff-deadlines\/","title":{"rendered":"SFS Expense Cutoff Deadlines"},"content":{"rendered":"

You will still have view access to expense items in SFS after these dates, but the functionality to submit, approve, etc. will not be available.<\/span><\/p>\n

Please note: This is the date the functionality will be turned off in SFS. Each campus may have a deadline date before the SFS dates listed below.<\/span><\/p>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Deadline Date<\/strong><\/td>\nPerson Taking The Action<\/strong><\/td>\nAction<\/strong><\/td>\nNotes<\/strong><\/td>\n<\/tr>\n
5\/9\/2025 6:00p<\/strong><\/p>\n

 <\/td>\n

Traveler<\/td>\nLast day to create\/submit cash advance<\/td>\n<\/td>\n<\/tr>\n
5\/12\/2025\u00a08:00a<\/strong><\/td>\nApprover<\/td>\nLast day for approver to send back cash advance<\/td>\n5\/12 is the last day for the approver to send the ER back. Please note that the traveler will be unable to resubmit ERs after 5\/9.<\/td>\n<\/tr>\n
5\/16\/2025<\/strong><\/td>\nTraveler<\/td>\nSuggested date for travelers to submit their expense reports.<\/p>\n

 <\/td>\n

Please notify travelers and approvers to get the ERs submitted and approved as soon as possible.\u00a0 I would suggest having travelers submit their expense reports by May 16, 2025. This will allow adequate time for the expense report audit process which may require resubmission and reapproval.<\/p>\n

 <\/td>\n<\/tr>\n

5\/19\/2025<\/strong><\/td>\nApprover<\/td>\nLast day to approve\/hold\/deny\/save changes cash advance<\/td>\nTurning off functionality 5\/20\/2025 8:00a<\/td>\n<\/tr>\n
6\/1\/2025 6:00p<\/strong><\/td>\nTraveler<\/td>\nLast day to create\/submit travel authorization<\/td>\n<\/td>\n<\/tr>\n
6\/2\/2025 8:00a<\/strong><\/td>\nApprover<\/td>\nLast day for approver to send back travel authorization<\/td>\n6\/2 is the last day for the approver to send the TAR back. Please note that the traveler will be unable to resubmit TAs after 6\/1.<\/td>\n<\/tr>\n
6\/2\/2025<\/strong><\/td>\nSFS Team<\/td>\nLast Corporate Card Upload<\/td>\nThis will be the last upload into the traveler\u2019s Wallet in SFS.<\/p>\n

Wallett line items are purged from the wallet monthly. 4\/2\/2025 is that last date wallet line items will be purged. This means any charges prior to 12\/23\/24 will be removed from the wallet in SFS.<\/td>\n<\/tr>\n

6\/2\/2025 6:00p<\/strong><\/td>\nAnyone who submits form<\/td>\nLast day to submit a non-employee EmplID form request<\/td>\n<\/td>\n<\/tr>\n
6\/9\/2025 6:00p<\/strong><\/td>\nApprover<\/td>\nLast day for approver to send back expense report<\/td>\nOnce sent back, traveler will be unable to resubmit<\/p>\n

 <\/td>\n<\/tr>\n

6\/9\/2025 5:00p<\/strong><\/td>\nCampus \/ traveler<\/td>\nLast day to reconcile a cash advance thru expense report<\/td>\nThis is the last day to pull a cash advance into an expense report to reconcile.<\/td>\n<\/tr>\n
6\/10\/2025 8:00a<\/strong><\/td>\nTraveler<\/td>\nLast day to create\/submit expense report<\/td>\nApprovers will be instructed to only approve or deny ERs from this point forward.<\/td>\n<\/tr>\n
6\/10\/2025 8:00a<\/strong><\/p>\n

 <\/td>\n

Approver<\/td>\nLast day to approve\/hold\/deny travel authorization<\/td>\n<\/td>\n<\/tr>\n
6\/12\/2025 5:00p<\/strong><\/td>\nCampus<\/td>\nLast day to settle (pay back) cash advance<\/td>\nThis action is done by at the campus.<\/td>\n<\/tr>\n
6\/16\/2025 6:00p<\/strong><\/td>\nApprover<\/td>\nLast day to approve\/hold\/deny\/save changes expense report<\/td>\n<\/td>\n<\/tr>\n
6\/16\/2025 6:00p<\/strong><\/td>\nRole: UW_UWS_NONEMPL_UWXXX<\/td>\nLast day to update a non-employee EmplID form request<\/td>\n<\/td>\n<\/tr>\n
6\/16\/2025<\/strong><\/td>\nSFS Team<\/td>\nLast run for the nightly batch expense jobs.<\/td>\n<\/td>\n<\/tr>\n
6\/16\/2025<\/strong><\/td>\nSFS Team<\/td>\nLast Upload for Authorized Driver\/Fleet<\/td>\nThe last data file upload from the Fleet system into SFS. This corresponds with the last date to approve an ER.<\/td>\n<\/tr>\n
6\/17\/2025<\/strong><\/td>\nCampus<\/span><\/td>\nRun pay cycle to pick up expense reports<\/span><\/td>\n<\/td>\n<\/tr>\n
6\/18\/2025<\/strong><\/td>\nLisa<\/span>\u00a0Eyers<\/span>, Analyst SFS Team<\/span><\/td>\nRuns report of outstanding cash advances<\/span><\/td>\nLisa will email a final report to all campuses<\/span><\/td>\n<\/tr>\n
6\/25\/2025<\/strong><\/td>\nCampus<\/span><\/td>\nLast day for Payment Cancellation (void\/reissue) of checks or ACH in SFS<\/span><\/td>\nThis is the Last day to enter a Void or Stop Payment of a check or ACH vouchers in SFS. This is to ensure that these transactions have been processed through the bank by 6\/30\/25<\/span><\/td>\n<\/tr>\n
6\/26\/2025<\/strong><\/td>\nSFS Team<\/td>\nSend back Expense Reports and Cash Advances that do not have the status of \u201cPaid\u201d<\/td>\nAny<\/td>\n<\/tr>\n
6\/26\/2025<\/strong><\/td>\nSFS Team<\/td>\nRuns report of unpaid expense reports<\/td>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n","protected":false},"excerpt":{"rendered":"

You will still have view access to expense items in SFS after these dates, but the functionality to submit, approve, etc. will not be available. Please note: This is the […]<\/p>\n","protected":false},"author":3346,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[69,73,1,165],"tags":[],"class_list":["post-18468","post","type-post","status-publish","format-standard","hentry","category-front-page-alerts","category-ters","category-uncategorized","category-workday-expense"],"_links":{"self":[{"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/posts\/18468","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/users\/3346"}],"replies":[{"embeddable":true,"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/comments?post=18468"}],"version-history":[{"count":6,"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/posts\/18468\/revisions"}],"predecessor-version":[{"id":18702,"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/posts\/18468\/revisions\/18702"}],"wp:attachment":[{"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/media?parent=18468"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/categories?post=18468"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/tags?post=18468"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}