{"id":18521,"date":"2025-04-24T13:09:52","date_gmt":"2025-04-24T18:09:52","guid":{"rendered":"https:\/\/wwwtest.wisconsin.edu\/travel\/?p=18521"},"modified":"2025-07-29T10:40:53","modified_gmt":"2025-07-29T15:40:53","slug":"changes-to-relocation-stipends-via-expense-reports","status":"publish","type":"post","link":"https:\/\/wwwtest.wisconsin.edu\/travel\/2025\/04\/24\/changes-to-relocation-stipends-via-expense-reports\/","title":{"rendered":"Changes to Relocation Stipends via Expense Reports"},"content":{"rendered":"<h5>As of May 1, 2025, <strong>E-Re Estimated Withholding <\/strong>will not be able to be added to any expense reports.<\/h5>\n<p>The reasons for this change:<\/p>\n<ul>\n<li>Universities of Wisconsin wants to ensure all data is submitted to payroll before Workday implementation by cutting off <strong>E-Re Estimated Withholding<\/strong> now.<\/li>\n<li>Functionality to estimate withholding and set aside funds from an expense report or miscellaneous payment to an employee <strong>does not exist in Workday<\/strong>. <strong>Estimated Withholding cannot be replicated in Workday. <\/strong><\/li>\n<\/ul>\n<h5>After Workday go live in July, 2025, the way that relocation stipends are created and distributed will change:<\/h5>\n<p>Warning: Only submit payment request via one of these paths: Payroll or Miscellaneous Payment Request<\/p>\n<p><strong>Option 1:<\/strong> Payroll <em>(Preferred)<\/em><\/p>\n<ul>\n<li>Use this option for relocations<strong> paid after start date<\/strong><\/li>\n<li>This is the recommended process to allow appropriate taxation on the payment.<\/li>\n<li>The preferred process is for the campus HR partner to set up the one-time payment during the hire business process<\/li>\n<li>UWSS Payroll will continue to process in Workday if non-Madison campuses submit the necessary information through UWSS SharePoint or Ivanti ticket. The payroll coordinators at Madison process their own one-time payments.<\/li>\n<li>The One-Time payment (Moving Expenses\/Post-Hire) will appear on the employee\u2019s next paycheck for the amount requested.<\/li>\n<\/ul>\n<p><strong>Option 2:<\/strong> Miscellaneous Payment Request (MPR)<\/p>\n<ul>\n<li>Use this option for relocations <strong>paid before start date<\/strong><\/li>\n<li>Reminder: <i>A relocation stipend cannot be made more than 30 days in advance of the employee\u2019s relocation date.<\/i><\/li>\n<li>Payment submitted to employee through MPR will NOT have an estimated 30% tax taken.<\/li>\n<li>The taxable fringe (moving expense) will be submitted to payroll for taxation and W2 reporting.<\/li>\n<li>Please ensure the employee understands that their net pay will be reduced due to the additional taxes withheld from the taxable relocation stipend.<\/li>\n<\/ul>\n<p><strong>For more information on creating Miscellaneous Payments, view <a href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/148331\">KB #148331<\/a><\/strong><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>As of May 1, 2025, E-Re Estimated Withholding will not be able to be added to any expense reports. The reasons for this change: Universities of Wisconsin wants to ensure [&#8230;]<\/p>\n","protected":false},"author":3346,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[69,95,97,1,98,153,165],"tags":[],"class_list":["post-18521","post","type-post","status-publish","format-standard","hentry","category-front-page-alerts","category-parkside","category-river-falls","category-uncategorized","category-uwm","category-whitewater","category-workday-expense"],"_links":{"self":[{"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/posts\/18521","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/users\/3346"}],"replies":[{"embeddable":true,"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/comments?post=18521"}],"version-history":[{"count":3,"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/posts\/18521\/revisions"}],"predecessor-version":[{"id":19291,"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/posts\/18521\/revisions\/19291"}],"wp:attachment":[{"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/media?parent=18521"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/categories?post=18521"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/tags?post=18521"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}