{"id":18630,"date":"2025-05-21T10:45:43","date_gmt":"2025-05-21T15:45:43","guid":{"rendered":"https:\/\/wwwtest.wisconsin.edu\/travel\/?p=18630"},"modified":"2025-05-22T10:39:20","modified_gmt":"2025-05-22T15:39:20","slug":"travel-policy-and-workday-changes-at-a-glance","status":"publish","type":"post","link":"https:\/\/wwwtest.wisconsin.edu\/travel\/2025\/05\/21\/travel-policy-and-workday-changes-at-a-glance\/","title":{"rendered":"Travel Policy and Workday Changes – at a glance"},"content":{"rendered":"

Key Policy & System Updates<\/h2>\n

Note: This information is subject to change, but is accurate as of 5\/21\/2025<\/p>\n

Effective Go-Live:<\/strong> July 7, 2025<\/p>\n

Questions: uwstraveloffice@wisconsin.edu<\/a><\/p>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
Topic<\/strong><\/td>\nChange Type<\/strong><\/td>\nCurrent State (SFS)<\/strong><\/td>\nFuture State (Workday)<\/strong><\/td>\n<\/tr>\n
Funding Information<\/a><\/td>\nSystem<\/td>\nUDDS Codes (SFS Unit\/Dept\/Fund\/Program\/Project)<\/td>\nDriver Worktags<\/p>\n

(Company\/Program\/Grant\/Project\/Gift)<\/td>\n<\/tr>\n

Expense Report Types<\/td>\nSystem<\/td>\nOne type for all travelers<\/td>\nSpecific types by role: Worker, Non-Worker, Pre-Hire<\/td>\n<\/tr>\n
Receipt Requirements for expenses under $50<\/td>\nPolicy<\/td>\nReceipts required for most transactions<\/td>\nNo receipts are required for personal card or shared liability card transactions under $50<\/td>\n<\/tr>\n
Mileage Reimbursement<\/td>\nPolicy\/System<\/td>\nCampuses may have two rates: Standard ($0.70) and Turndown ($0.45)<\/td>\nAll campuses will utilize Single rate: Standard only ($0.70)<\/td>\n<\/tr>\n
Exception Requests<\/td>\nSystem<\/td>\nManual forms or email correspondence attachments<\/td>\nUse Spend Authorizations in Workday; routed automatically<\/td>\n<\/tr>\n
Missing Receipts<\/td>\nSystem<\/td>\nHandled via attachments of Exception Forms\/Missing Receipt Forms<\/td>\nHandled directly in the expense report process via questionnaire<\/td>\n<\/tr>\n
Relocation Stipend Payments<\/a><\/td>\nSystem<\/td>\nVia Payroll (post-start) Through e-Reimbursement(pre-start)<\/td>\nVia Payroll (post-start) or Misc. Payment Request (pre-start)<\/td>\n<\/tr>\n
Alternates<\/a><\/td>\nSystem<\/td>\nMust be manually added<\/td>\nExpense Data Entry Specialists can create for anyone<\/td>\n<\/tr>\n
Non-Employee Profiles<\/a><\/td>\nSystem<\/td>\nSet up via form in SFS or manual form<\/td>\n\u201cExternal Committee Members\u201d set up in Workday with contact info<\/td>\n<\/tr>\n
Travel Authorizations<\/td>\nSystem<\/td>\nTravel Authorization (TA) in SFS (When used, not required in policy)<\/td>\nSpend Authorization in Workday (When used – not required in policy)<\/td>\n<\/tr>\n
Per Diems<\/td>\nPolicy\/System<\/td>\nFirst\/Last day deduction of 25%, $5 incidental domestically<\/td>\nNo First\/Last day deductions.\u00a0 incidental included in meals<\/td>\n<\/tr>\n
Candidate Travel<\/td>\nSystem<\/td>\nNon-employee set up in SFS<\/td>\nAuto-created via recruitment, candidate is \u201cpre-hire\u201d processed through Workday<\/td>\n<\/tr>\n
Card Transactions<\/a><\/td>\nSystem<\/td>\nReconciled in SFS or other campus procedure, transactions can be deleted from system<\/td>\nReconciled in Workday only; cannot be deleted, all transactions must be reconciled<\/td>\n<\/tr>\n
Charges to Foundation Accounts<\/a><\/td>\nSystem<\/td>\nProcessed and paid outside of e-reimbursement<\/td>\nPaid to foundation accounts via Workday<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

Training & Support<\/h2>\n

You will be enrolled in courses relevant to your position and\/or security role(s). You will be notified about training by UW-Shared Services. Training will take place in the System Canvas instance.\u00a0Log in to Canvas<\/strong><\/a>.<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"

Key Policy & System Updates Note: This information is subject to change, but is accurate as of 5\/21\/2025 Effective Go-Live: July 7, 2025 Questions: uwstraveloffice@wisconsin.edu Topic Change Type Current State […]<\/p>\n","protected":false},"author":3346,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[69,95,98,165],"tags":[],"class_list":["post-18630","post","type-post","status-publish","format-standard","hentry","category-front-page-alerts","category-parkside","category-uwm","category-workday-expense"],"_links":{"self":[{"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/posts\/18630","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/users\/3346"}],"replies":[{"embeddable":true,"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/comments?post=18630"}],"version-history":[{"count":4,"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/posts\/18630\/revisions"}],"predecessor-version":[{"id":18641,"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/posts\/18630\/revisions\/18641"}],"wp:attachment":[{"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/media?parent=18630"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/categories?post=18630"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/tags?post=18630"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}