{"id":19108,"date":"2025-07-02T01:55:45","date_gmt":"2025-07-02T06:55:45","guid":{"rendered":"https:\/\/wwwtest.wisconsin.edu\/travel\/?p=19108"},"modified":"2025-07-03T12:29:44","modified_gmt":"2025-07-03T17:29:44","slug":"additional-travel-authorization-guidance-for-frequently-asked-questions","status":"publish","type":"post","link":"https:\/\/wwwtest.wisconsin.edu\/travel\/2025\/07\/02\/additional-travel-authorization-guidance-for-frequently-asked-questions\/","title":{"rendered":"Additional Travel Authorization Guidance for Frequently Asked Questions"},"content":{"rendered":"<p class=\"x_MsoNormal\" align=\"center\"><b data-olk-copy-source=\"MessageBody\">UW Parkside Additional Travel Authorization Guidance for Frequently Asked Questions<\/b><\/p>\n<p class=\"x_MsoNormal\"><b>\u00a0<\/b><\/p>\n<p class=\"x_MsoNormal\" align=\"center\"><b>Effective July 1, 2025<\/b>, all university-related travel must comply with travel authorization requirements.<\/p>\n<div class=\"x_MsoNormal\" align=\"center\">\n<hr align=\"center\" noshade=\"noshade\" size=\"1\" width=\"772\" \/>\n<\/div>\n<ol start=\"1\" type=\"1\">\n<li class=\"x_MsoNormal\"><b>Spend Authorizations are Required for All Travel<\/b>\n<ul type=\"disc\">\n<li class=\"x_MsoNormal\"><b>All travel, regardless of prior approval or historical practice, must have a Spend Authorization submitted and approved in Workday.<\/b><\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<p class=\"x_MsoNormal\">This includes travel that was previously approved under different processes or fiscal years.<\/p>\n<ol start=\"1\" type=\"1\">\n<li style=\"list-style-type: none\">\n<ul type=\"disc\">\n<li class=\"x_MsoNormal\"><b>Grant-funded travel is not exempt<\/b>\u00a0and must follow the same Spend Authorization process to ensure compliance with both university and sponsor requirements.<\/li>\n<li class=\"x_MsoNormal\"><b>If travel for FY26 was scheduled or booked during FY25<\/b>, this must be clearly identified in the Spend Authorization. This exception applies only during the FY25\u2013FY26 transition period and is intended to ensure continuity and proper documentation.<\/li>\n<li class=\"x_MsoNormal\">No travel-related expenses may be incurred or reimbursed without an approved Spend Authorization.<\/li>\n<\/ul>\n<\/li>\n<li class=\"x_MsoNormal\"><b>Semester-Based Spend Authorizations for Recurring Travel<\/b>\n<ul type=\"disc\">\n<li class=\"x_MsoNormal\">Employees who are required to travel regularly as part of their documented job responsibilities (e.g., student recruitment, outreach, fieldwork) may submit a\u00a0<b>single Spend Authorization per semester<\/b>.<\/li>\n<li class=\"x_MsoNormal\">The Spend Authorization should:\n<ul type=\"disc\">\n<li class=\"x_MsoNormal\">Clearly describe the nature of recurring travel.<\/li>\n<li class=\"x_MsoNormal\">Include estimated cost for the entire semester.<\/li>\n<li class=\"x_MsoNormal\">Be updated as needed if significant departures from the authorization occur.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li class=\"x_MsoNormal\"><b>Candidate Interview Travel<\/b>\n<ul type=\"disc\">\n<li class=\"x_MsoNormal\">Travel for\u00a0<b>candidates interviewing for university positions<\/b>\u00a0during a hiring search\u00a0<b>requires a Spend Authorization for Non-Workers<\/b>.<\/li>\n<li class=\"x_MsoNormal\">Once candidates have been selected for interviews, a Spend Authorization for a Non-Worker must be completed and approved\u00a0<b>prior to travel arrangements being made<\/b>.<\/li>\n<li class=\"x_MsoNormal\">This ensures compliance with university financial controls and supports timely reimbursement processing.<\/li>\n<\/ul>\n<\/li>\n<li class=\"x_MsoNormal\"><b>Travel Using CRCA, FASPOF, or Other Types of Institutional Funds<\/b>\n<ul type=\"disc\">\n<li class=\"x_MsoNormal\"><i>Additional information coming soon<\/i><\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<div class=\"x_MsoNormal\" align=\"center\">\n<hr align=\"center\" noshade=\"noshade\" size=\"1\" width=\"772\" \/>\n<\/div>\n<p class=\"x_MsoNormal\"><b>Support and Resources<\/b><\/p>\n<ul type=\"disc\">\n<li class=\"x_MsoNormal\">For step-by-step instructions, refer to:\n<ul type=\"disc\">\n<li class=\"x_MsoNormal\"><a title=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/144699\" href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/144699\" data-auth=\"NotApplicable\">Create a Spend Authorization<\/a><\/li>\n<li class=\"x_MsoNormal\"><a title=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/144693\" href=\"https:\/\/kb.wisconsin.edu\/workday\/internal\/144693\" data-auth=\"NotApplicable\">Create an Expense Report<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>UW Parkside Additional Travel Authorization Guidance for Frequently Asked Questions \u00a0 Effective July 1, 2025, all university-related travel must comply with travel authorization requirements. Spend Authorizations are Required for All [&#8230;]<\/p>\n","protected":false},"author":3346,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[95],"tags":[],"class_list":["post-19108","post","type-post","status-publish","format-standard","hentry","category-parkside"],"_links":{"self":[{"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/posts\/19108","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/users\/3346"}],"replies":[{"embeddable":true,"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/comments?post=19108"}],"version-history":[{"count":2,"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/posts\/19108\/revisions"}],"predecessor-version":[{"id":19112,"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/posts\/19108\/revisions\/19112"}],"wp:attachment":[{"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/media?parent=19108"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/categories?post=19108"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/wwwtest.wisconsin.edu\/travel\/wp-json\/wp\/v2\/tags?post=19108"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}